- Conversation Cleanup For Mac Outlook 2016 Windows 10
- Outlook 2016 For Mac Update
- Conversation Cleanup Outlook 2016
- Outlook Conversation Cleanup Settings
- Clean Up Conversation Outlook 2016
Lose redundant conservations in Outlook with Conservation Clean Up. If you have duplicate emails in a thread, whichi Microsoft calls a conversation, you can use conversation clean up to remove the.
This can be done with change conversation clean up options available in Microsoft Outlook 2016. So watch this video to know how this can be done. Office for business Office 365 Small Business Outlook 2016 for Mac Office 2016 for Mac Outlook for Mac 2011 More. Less When you arrange messages by conversation, messages in a folder that share the same subject appear together in the message list. Items from an Exchange account are stored in the Outlook cache. If this cache becomes corrupted, it may cause synchronization problems with the Exchange server. To solve this problem, you can empty the cache in Outlook so that Outlook 2016 for Mac can download.
Applies to: Office 2019, 2016, 365. Windows 7, 8, 10 and macOS (with small adjustments).
Have you ever got a bunch of redundant duplicated email items, contact persons and calendar entries in Outlook and wanted to quickly clean up these annoying duplicates so you can focus on the real stuff?
If so, keep reading, because today we’ll show you how to you can stop receiving those messages and remove duplicated email from your mailbox without purchasing a costly remover tool.
We’ll first explain the most prevalent reasons for the most common email duplication cases. We’ll then provide some simple solutions that you can easily implement to cleanup redundant conversations, contacts and meetings from your email inbox with ease.
Reasons for duplicate email in your mailbox
The new solar return book of prediction pdf. From what i have seen in the past, Outlook duplicates typically origin from six main reasons:
- Rules not configured correctly: There might be cases that two or more rules are fired upon receiving email, resulting in multiple instances of the same messages.
- Incorrect account setup: In several cases, i have seen that users mistakenly defined multiple occurrences of the same email account and this results in multiple instances of each incoming email, contacts and calendar entries.
- Send / receive interval are too short. If the frequency of your inbox update is too short; Outlook might load the message into your inbox, BUT might not be able to mark messages occurrences as synchronized/loaded. This results in multiplied occurrences of the same messages.
- Synchronization issues: We have also observed duplicated contacts and messages resulting from sync problems with 3rd party providers.
- User errors while manually copying and pasting meetings and appointments in the Outlook Calendar.
- Incorrect merging of several Outlook personal folders (also referred as PST files) into one folder.
Impact of duplicated Outlook items
- They harm your productivity.
- They confuse and cause errors. Just imagine replying more than once to the same note :-(…
- They might impact your Outlook client loading performance. The more messages stored on your computer or server Outlook will need to load on startup, the slower its performance will be.
- Dups fill up your inbox. Business users will need to delete email to to comply with the allocated email storage capacity provided by their IT department.
Now that we understand the root causes and impact, let’s focus on some possible solutions.
Remove duplicate email in Outlook
There are several email duplication removing utilities and add-ins in the market, but we do believe and recommend that you use the out of the box Outlook functionality. Read on for the complete procedure.
- Open Microsoft Outlook (this process will work in versions 2013 and 2016).
- It’s always advisable to backup your email before executing a clean up procedure. Here’s a step by step procedure to export and backup your Outlook email, calendar and contacts.
- After you are done, select the folder in which the duplicate emails are.
- Under Home, go ahead and select the Clean up drop down box in the Ribbon.
- Select Clean up conversation to delete and move duplicate emails in the conversation to the Deleted Items folder.
- Clean up folder will delete and move duplicate emails in the specific folder to the Deleted Items.
- Clean up folder and sub folders will allow you to clean up also subfolders.
- Once done, you might right click on the Deleted Items folder and hit Empty Folder to delete your duplicated email instances for good.
Note: If you are a Microsoft Office for MAC user, you will find the Clean Up option in your Home Ribbon.
Preventing Email duplication issues
- If relevant, check on your Outlook rules to ensure that multiple rules are not firing in parallel for each incoming message.
- If using 3rd party web email providers, Check that your GMail, Yahoo and Outlook.com accounts are correctly defined in Outlook.
- Now, increase the frequency of your inbox update. Here’s the step by step process:
- In Outlook, hit Send / Receive
- Hit Send / Receive Groups
- Now go ahead and select Define Send / Receive Groups
- Now set the time interval to a value between 15 and 30 minutes (See screenshot below)
- Click OK.
Cleaning up duplicated contacts
If you have found duplicated contact people in your People tab, you will find this tutorial very useful to remove the redundant contacts. Follow the outlined steps to merge duplicated entries in your Outlook contact list.
Conversation Cleanup For Mac Outlook 2016 Windows 10
Hope it helps!
Use this tool to view all messages in a conversation together, and use the cleanup function to delete the duplicate text. This way you will keep all your emails (sent and received) on a topic in one place, and save space in your inbox by removing identical text included in replies. Here's how to do it:
Step One: Set your emails to conversation view
In the View tab, select the box for “Show as Conversations” and adjust Conversation Settings below
This will group together emails by conversation. You can play around with the Conversation Settings to see what works best for you. I suggest selecting 'Show Messages from Other Folders' as will include your sent mail as well.
Messages in a conversation will now appear as a single item in your inbox viewing pane. To see all the messages in a thread click the arrow to the left. If you did not select 'Always Expand Conversations' you will need to click this arrow twice to see the full thread, including your sent items.
Outlook 2016 For Mac Update
Step Two: Run cleanup
Conversation Cleanup Outlook 2016
On the Home tab, select Clean Up. You can choose to clean up a single conversation, the current folder, or the current folder and any subfolders.
Step Three: Adjust settings
Outlook Conversation Cleanup Settings
If you want to change cleanup settings, when the dialog box appears select Settings
Clean Up Conversation Outlook 2016
Scroll down to the Conversation Cleanup settings and select options you would like. I suggest selecting the last option, to ensure that if someone modifies the sent text in a reply the original version is not lost; the option reads, 'When a reply modifies a message, don't move the original'.
Note that Conversation Cleanup does not run automatically, so you will have to remember to do so periodically. One idea to help you remember is to set a recurring appointment in Outlook.